Game-Changing Secrets For Becoming an Organized Mom

Life can get chaotic when you’re juggling kids, housework, a job, and everything else.

Trust me, I’ve been there—feeling overwhelmed, constantly chasing after time, and wondering how on earth some moms seem to have it all together. I was constantly feeling like I was at my limit, and that I could barely handle what I had going on. Why did it feel like I was doing so much, but not really doing anything productive? Well, let me tell you what I’ve learned: being an “organized mom” isn’t about being perfect. It’s about finding simple strategies that actually work for you and your family. In this post, I’m sharing the practical tips and tricks that have helped me stay sane while managing everything.

In case you haven’t seen my recent blog posts, they’ve covered various routines to make the day more manageable: morning routine checklist, evening routine checklist, and weekly cleaning schedule. This blog post is the final post in my routines series.

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Becoming an Organized Mom – Getting Started

The first step to becoming an organized mom is to do a brain dump of all your tasks. Write down everything that comes to your mind. Break down larger tasks, such as “clean house” into smaller tasks such as dust, vacuum, wash floors, etc.

Once you have all of your tasks listed out assess and prioritize them. Put the most critical tasks at the top of your list. Are there any tasks that you can completely eliminate? Are there any tasks that you can delegate to someone else? I used the fair play method to divide up tasks with my husband. Figure out which tasks you will truly be responsible for getting done. This step alone can already start to help you feel more organized if you’re able to offload or eliminate some of your responsibilities.

Strategies for Staying an Organized Mom

Now that you know how to get started, let’s dive into some strategies that can help you stay an organized mom. These tips will easily fit into your life, helping you manage your responsibilities without feeling like you are drowning.

1. Use a family calendar.

A family calendar helps keep everyone’s schedules in one place. I use a monthly whiteboard calendar and use a different color for each family member. It’s a lot easier to just check one calendar instead of many!

2. Find a planner you love.

I was never one to use a planner, but in January of this year I wanted to try different tools to help keep me on top of things. I had so many tasks running through my head but didn’t know where to start. My Clever Fox Planner PRO has been tremendously helpful with keeping me organized. There are monthly, weekly, and daily planner pages as well as goal-setting exercises. Go ahead and find a planner that you love too!

3. Assign tasks to each day.

Once you have your planner, assign tasks to each day. This step can really help you feel like an organized mom since you’ll know when you’re going to get your responsibilities done. Assigning tasks to each day also reduces decision fatigue since you have a plan and don’t have to decide each day what you are going to do. I like to fill out my planner for the following week on Fridays.

4. Prioritize your daily tasks.

Each day I prioritize the tasks that I have planned. I do one task at a time and start with the most urgent or important to get done. I find that setting priorities and completing a task from start to finish helps me be more efficient. As a busy mom, it’s easy to get overwhelmed with all that I want to get done, but setting priorities helps me focus on what needs my attention the most.

5. Be flexible.

There will be times when things come up – a sick child, a friend in town – and you won’t be able to get to everything you have planned for the day, or even week. It’s important to stay flexible, and not get down on yourself when tasks have to shift. This is easier said than done, especially at first. I still get anxious when I have to move tasks to the following day and wonder if I’ll be able to complete everything I intended for the week. It’s hard when routines have to change! Being flexible and adjusting your plan as needed will help you be a more organized mom in the long run.

My Organized Mom Example

Now that we’ve talked about strategies, I want to show you how I put them into practice in my own life. Below, you’ll find examples of my whiteboard calendar and planner pages that help me stay on top of my family’s schedule as well as my daily tasks.

Below is my whiteboard calendar for the current month. I use a different color for each family member, and use black for activities that apply to all of us.

Here is a page from my planner where I’ve assigned and prioritized my tasks for the current week.

Below is another page from my planner where I set goals and priorities for the current week and make sure my life is in balance across the six dimensions – health & fitness, family & friends, romance & relationships, fun & recreation, personal development, and spiritual.

These simple tools keep me organized, and I hope they inspire you to create a system that works for you too!

Being an organized mom isn’t about perfection.

It’s about finding routines, tools, and strategies that make your life a little easier and more manageable. By prioritizing tasks, staying on top of schedules, and giving yourself grace when things don’t go as planned, you’re already on the right path. Remember, you’re doing an amazing job, and these tips are here to support you, not overwhelm you. Take what works for you, and don’t forget to celebrate the small victories along the way.

You’ve got this, Mama!